Agenda for the Board Capacity Building Meeting
14-15 October 2023, Brussels
- ExCo meeting 13 October PM to finalise the preps for the Board meeting (arrival Friday Morning)
- FFCOM meets 13 October PM (arrival Friday afternoon)
- SCR meets on 13 October PM (arrival Friday afternoon)
- Board Capacity Building for all Board members 14-15 October 2023 (arrival Friday evening/ departure Sunday Lunch)
SATURDAY 14 OCTOBER AM– BOARD CAPACITY BUILDING MEETING
08:30-09:30 Registration of Board Members
1. SESSION: WELCOME – for information, discussion and approval
1.1. Welcome, check in and meeting charter – for information and approval (09:30-09:50)
1.1.1. Welcome
1.1.2. Ice Breaker
1.1.3. Agree Meeting Charter
Background
documents:
Version communicated via email 11:07 15 October 2023:
1.2. Apologies, agenda and minutes – for information and approval (09:50-10:15)
1.2.1. Apologies
1.2.2. Approve agenda of Board Capacity Building Meeting + AOBs
1.2.3. Approve minutes of June Board meetings
1.2.4. Voting on agenda
Background
documents:
2. SESSION: EXCO ELECTIONS
Election ExCo seats (10:15-10:45)
2.1. Introduction: Presentation of Context
2.2. Candidates: Presentation of Candidates (4 Minutes each)
3. SESSION: STATUTE
SRC Process (10:45-11:30)
3.1. Introduction: Presentation of Context
3.2. Presentation of Proposal
3.3. Discussion
Background
documents:
VOTE for approval (11:30 -12:00)
- ExCo Elections
- Meeting Minutes Extract
- Minutes of the June meetings
BREAK: 11:30 – 12:00
12:00 Announcement of election Results
4. SESSION: GOVERNANCE (12:00 -13:00)
4.1. GA dates
4.2. Board meeting dates
4.3. Young Women Engagement Plan - for discussion
Background
documents:
Lunch (13:00-14:00)
5. SESSION: FINANCE (14:00 – 14:30)
5.1. FFCom update
5.2. Question and answers
Background
documents:
6. SESSION: BOARD INDUCTION
Board Induction (14:30 – 15:45)
6.1. EWL Strategic Planning Cycles (Framework – Priorities - Implementation Plans) (15’)
6.2. Work Programme –Policy & Campaigns (15')
6.3. Finances Induction (15’)
6.4. Funding Induction (15’)
6.5. Governance Induction (ExCo/ Board/ GA/ Statutes/ IR) (7’)
6.6. Membership Induction (Subcommittees/ Working Structures/ Strategy/ Internal communication/LR Briefing) (7’)
15:45-16:00 Break
7. SESSION CAPACITY TRAININGs: (16:00-17:30)
7.1. Parallel Session (30 min and then switch)
7.1.1. VAW – Focus on Directive
7.1.2. EP ELECTIONS
7.2. Announcements
in Plenary
17:30 Group Picture
CLOSING OF THE DAY
SUNDAY 15 OCTOBER AM– BOARD CAPACITY BUILDING MEETING 09:30 – 12:30
8. SESSION: COMMUNICATION TRAINING
8.1. Communication training
EWL Month of Action Presentation
9. SESSION: DIVERSITY AND INCLUSION TRAINING
9.1. Diversity and Inclusion Plan
Background
documents:
10. AOB and Closing
SANDWHICH LUNCH 12:30-13:30
END OFF MEETING
- Attachments
-
- 1.2. Agenda.pdf
- (718.63 KiB) Downloaded 63 times
-
- 1.1. Meeting Charter_Proposal.pdf
- (553.19 KiB) Downloaded 62 times
[align=center][size=200][font=Times New Roman,serif][color=black][b][font=Calibri,sans-serif][color=#7030a0]Agenda for the Board Capacity Building Meeting[/color][/font][/b][/color][/font][/size][/align]
[align=center][size=200][font=Times New Roman,serif][color=black][b][font=Calibri,sans-serif][color=#7030a0]14-15 October 2023, Brussels[/color][/font][/b][/color][/font][/size][/align]
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[*][size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif]ExCo meeting 13 October PM to finalise the preps for the Board meeting (arrival Friday Morning) [/font][/size][/color][/font][/size]
[*][size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif]FFCOM meets 13 October PM (arrival Friday afternoon)[/font][/size][/color][/font][/size]
[*][size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif]SCR meets on 13 October PM (arrival Friday afternoon)[/font][/size][/color][/font][/size]
[*][size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif]Board Capacity Building for all Board members 14-15 October 2023 (arrival Friday evening/ departure Sunday Lunch) [/font][/size][/color][/font][/size]
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[size=100][font=Times New Roman,serif][b][size=100][font=Calibri,sans-serif][color=#7e08a5]SATURDAY 14 OCTOBER AM– BOARD CAPACITY BUILDING MEETING[/color][/font][/size][/b][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif]08:30-09:30 Registration of Board Members[/font][/size][/color][/font][/size]
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[*][font=Arial,Helvetica,sans-serif][size=100][color=black][url=https://docs.google.com/presentation/d/1RHY4G0TflZs5RfgspyRHFLCyqqMTP-qa/edit?usp=sharing&ouid=106781202277035664036&rtpof=true&sd=true]Final Presentation [/url][/color][/size][/font]
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[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#7030a0]1. SESSION: WELCOME – for information, discussion and approval[/color][/font][/size][/b]
[b][size=100][font=Calibri,sans-serif][color=#92d050]1.1. Welcome, check in and meeting charter – for information and approval (09:30-09:50)[/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]1.1.1. Welcome[/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]1.1.2. Ice Breaker[/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]1.1.3. Agree Meeting Charter[/color][/font][/size][/color][/font][/size]
Background[size=100] documents: [/size]
[attachment=10]1.1. Meeting Charter_Proposal.pdf[/attachment]
Version communicated via email 11:07 15 October 2023: [attachment=0]EWL_Middle East statementrevised2.docx[/attachment]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#92d050]1.2. Apologies, agenda and minutes – for information and approval (09:50-10:15)[/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]1.2.1. Apologies[/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]1.2.2. Approve agenda of Board Capacity Building Meeting + AOBs[/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]1.2.3. Approve minutes of June Board meetings[/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]1.2.4. Voting on agenda[/color][/font][/size][/color][/font][/size]
Background[size=100] documents: [/size]
[attachment=8]Draft Minutes - 09 June 2023 Board.pdf[/attachment]
[attachment=12]Draft Minutes - 09 June 2023 Board FR.pdf[/attachment]
[attachment=7]Draft Minutes - 11 June 2023.pdf[/attachment]
[attachment=11]Draft Minutes - 11 June 2023 FR .pdf[/attachment]
[attachment=9]1.2. Agenda.pdf[/attachment]
[attachment=6]1.2. AgendaUpdated1310.pdf[/attachment]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#7030a0]2. SESSION: EXCO ELECTIONS[/color][/font][/size][/b] [/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#92d050]Election ExCo seats (10:15-10:45)[/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]2.1. Introduction: Presentation of Context[/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]2.2. Candidates: Presentation of Candidates (4 Minutes each) [/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#7030a0]3. SESSION: STATUTE[/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#92d050]SRC Process (10:45-11:30)[/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]3.1. Introduction: Presentation of Context[/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]3.2. Presentation of Proposal [/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]3.3. Discussion[/color][/font][/size][/color][/font][/size]
Background[size=100] documents: [/size]
[attachment=2]LEF Statuts revus BOARD 141023 du 121023.doc[/attachment]
[attachment=3]LEF Revision des statuts - FR BOARD141023 du 121023.docx[/attachment]
[attachment=4]EWL Revision of Statutes - EN BOARD141023 du 121023.docx[/attachment]
[attachment=5]EWL Revised Statutes BOARD 141023 du 121023.doc[/attachment]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#7030a0]VOTE for approval (11:30 -12:00)[/color][/font][/size][/b][/color][/font][/size]
[list]
[*][size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]ExCo Elections[/color][/font][/size][/color][/font][/size]
[*][size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]Meeting Minutes Extract[/color][/font][/size][/color][/font][/size]
[*][size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]Minutes of the June meetings[/color][/font][/size][/color][/font][/size]
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[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#7030a0]BREAK: 11:30 – 12:00 [/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#7030a0]12:00 Announcement of election Results[/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#7030a0]4. SESSION: GOVERNANCE (12:00 -13:00)[/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]4.1. GA dates[/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]4.2. Board meeting dates [/color][/font][/size][/color][/font][/size]
[size=100]4.3. Young Women Engagement Plan - for [/size]discussion[size=100] [/size]
Background[size=100] documents: [/size]
[attachment=15]4.3. Young Women Engagement PlanDRAFT.pdf[/attachment]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#92d050]Lunch (13:00-14:00)[/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#7030a0]5. SESSION: FINANCE (14:00 – 14:30)[/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]5.1. FFCom update [/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]5.2. Question and answers [/color][/font][/size][/color][/font][/size]
Background[size=100] documents: [/size]
[attachment=14]5.1. EWL Funding Outlook 2023-2025 -Board meeting-October 2023.pdf[/attachment]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#7030a0]6. SESSION: BOARD INDUCTION [/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#92d050]Board Induction (14:30 – 15:45) [/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]6.1. EWL Strategic Planning Cycles (Framework – Priorities - Implementation Plans) (15’)[/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]6.2. Work Programme –Policy & Campaigns (15') [/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]6.3. Finances Induction (15’)[/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]6.4. Funding Induction (15’)[/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]6.5. Governance Induction (ExCo/ Board/ GA/ Statutes/ IR) (7’)[/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]6.6. Membership Induction (Subcommittees/ Working Structures/ Strategy/ Internal communication/LR Briefing) (7’)[/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]15:45-16:00 Break[/color][/font][/size][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#7030a0]7. SESSION CAPACITY TRAININGs[/color][/font][/size][/b][b][size=100][font=Calibri,sans-serif][color=#92d050]: (16:00-17:30) [/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]7.1. Parallel Session (30 min and then switch)
7.1.1. [/color][/font][/size][/color][/font][/size][size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]VAW – Focus on Directive
7.1.2. [/color][/font][/size][/color][/font][/size][size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]EP ELECTIONS[/color][/font][/size][/color][/font][/size]
[size=100]7.2. [/size]Announcements[size=100] in Plenary[/size]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#92d050]17:30 Group Picture [/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#7030a0]CLOSING OF THE DAY[/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][b][size=100][font=Calibri,sans-serif][color=#7e08a5]SUNDAY 15 OCTOBER AM– BOARD CAPACITY BUILDING MEETING 09:30 – 12:30[/color][/font][/size][/b][/font][/size]
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[*][font=Arial,Helvetica,sans-serif][url=https://docs.google.com/presentation/d/1SU7uPtKBwAQwcha4zKvo4BNeBT6aCRvF/edit?usp=sharing&ouid=106781202277035664036&rtpof=true&sd=true][size=100]Final Presentation[/size][/url][/font]
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[size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#7030a0]8. SESSION: [/color][/font][/size][/b] [b][size=100][font=Calibri,sans-serif][color=#92d050]COMMUNICATION TRAINING[/color][/font][/size][/b][/color][/font][/size]
[size=100][font=Times New Roman,serif][color=black][size=100][font=Calibri,sans-serif][color=#5a5a5a]8.1. Communication training[/color][/font][/size][/color][/font][/size]
[font=Arial,Helvetica,sans-serif][url=https://drive.google.com/file/d/1vJyZRw8m6uKBQ6a1kkJT4Sz0mCJhGfeC/view?usp=sharing]EWL Month of Action Presentation[/url][/font]
[b][size=100][font=Calibri,sans-serif][color=#7030a0]9. SESSION:[/color][/font][/size][/b] [b][size=100][font=Calibri,sans-serif][color=#92d050]DIVERSITY AND INCLUSION TRAINING[/color][/font][/size][/b]
[size=100]9.1. Diversity and Inclusion Plan[/size]
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[attachment=13]9.1. Inclusion and Diversity and Equality Plan.pdf[/attachment]
[b][size=100][font=Calibri,sans-serif][color=#92d050]10. AOB and Closing [/color][/font][/size][/b]
[attachment=1]EWL_Middle East statement.docx[/attachment]
[color=black][font=Calibri,sans-serif][color=#92d050]SANDWHICH LUNCH 12:30-13:30[/color][/font][/color]
[align=center] [/align]
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[align=center][size=100][font=Times New Roman,serif][color=black][b][size=100][font=Calibri,sans-serif][color=#7030a0]END OFF MEETING[/color][/font][/size][/b][/color][/font][/size][/align]
